Rocky Mountain Illini Club Bylaws
ARTICLE I - NAME
The name of this organization is the Rocky Mountain Illini Club, generally representing members residing within the counties of the Denver Metropolitan area, and the surrounding Front Range and Mountain communities.
ARTICLE II - PURPOSE
The Club will be a nonprofit organization and will conduct a minimum of one meeting or event per year. The purpose of the Club will be:
- To encourage and support the educational, recreational, and athletic purposes of the University of Illinois and the Alumni Association of the University of Illinois
- To raise funds for and award scholarships to Colorado students to the University of Illinois
- To cultivate friendship and fellowship among the members of the Club
- To express loyalty to, and promote the welfare of, the University of Illinois
ARTICLE III – MEMBERSHIP
All graduates , former students and friends of the University of Illinois are eligible for membership in this club.
ARTICLE IV – OFFICERS
The officers of this club will consist of a President, Vice President, Secretary, and Treasurer, all of whom must hold membership in the University of Illinois Alumni Association.
ARTICLE V. DUTIES OF OFFICERS
Section 1. President. The President will perform duties that generally pertain to the office of President, including any duties specified herein. The President will preside at all meetings of the Club and will be Chairperson of the Board of Directors and an ex-officio member of every committee. The President will serve as the primary liaison with the U of I Alumni Association.
Section 2. Vice-President. In the absence or disability of the President, or at the request of the President, the Vice-President will perform the duties of the President. If the office of the President becomes vacant, the Vice-President will act as President until the Board of Directors elect a new President. The Vice-President may also serve on committees and/or chair committees at the request of the President.
Section 3. Secretary. The Secretary will supervise the following activities: maintaining minutes of all Club and Board of Directors meetings; directing Club mailings and communications, maintaining the official membership roster, and sending an annual report to the U. of I. alumni office.
Section 4. Treasurer. The Treasurer will supervise all receipts and expenditures and financial arrangements for all meetings, programs, and events. The treasurer will also prepare the annual financial report for submission to the Alumni Association.
ARTICLE VI - BOARD OF DIRECTORS
Section 1. The Board of Directors will consist of the four (4) officers named in Article IV and six (6) to ten (10) members elected at large. Each standing committee shall be represented on the board, by the committee chair or his/her designate.
Section 2. Attendance and participation at meetings of the Board of Directors shall be open to committee members and/or members at large.
Section 3 Members of the Board and standing committees are expected to actively participate in and support the activities of the Club, by attendance and participation in meetings, by attendance at events, by volunteer hours, by financial support, by marketing or fundraising, by member acquisition or sponsor acquisition, or by other means that progress the goals and reason for existence of the Club.
Section 4. Each member of the Board of Directors shall be entitled to one vote on all matters coming before the Board. In the event that one person holds more than one title on the Board of Directors, that person shall be entitled to one vote.
Section 5. The Board of Directors will have authority to fill all vacancies of Officers or Directors by appointment.
Section 6. The Board of Directors will have the power to establish annual dues to be collected from eligible members. The Board of Directors is responsible for Club income, expenses, and financial obligations.
Section 7. The Board of Directors will have the authority to obligate funds by affirmative vote of the majority of those responding. All expenditures in excess of $100 (one hundred dollars) will require the cote of the board. Expenditures less than $100 may be approved by the President and Treasurer.
ARTICLE VII - COMMITTEES
The President, with the approval of the Board of Directors, will appoint such committees as may be necessary to carry out the goals and objectives of the Club and to properly administer the affairs of the Club. Committees may include, but are not limited to: Programming, Game Watch, Big Ten Picnic, Scholarship, Membership and Communications.
ARTICLE VIII - MEETINGS
The President will call at least one general meeting of the membership each year. The Board of Directors will meet at least once per year at a time and place determined by the President. Other meetings will be held as frequently as necessary to carry out the purposes of the Club, and may be held electronically ( conference call, webcast, etc) The University of Illinois Alumni Association will be informed about all Club meetings through correspondence or as part of the annual report to the University of Illinois Alumni Association.
ARTICLE IX - FISCAL YEAR
The fiscal and membership year for the Club will coincide, beginning on September 1 and ending August 31 of the following year.
ARTICLE X - ELECTIONS
Section 1. The officers and respective directors will be elected each year at the annual meeting and will hold office until their successors have been elected and are qualified. Terms of office will be one year.
Section 2. Vacancies will be filled by the Board of Directors by appointment until the next annual meeting.
ARTICLE XI – DISBURSEMENT OF FUNDS ON DISSOLUTION
Section 1. In the event of the dissolution of the Club, all funds held in any institution controlled by the Club shall be transferred to the University of Illinois Alumni Association and earmarked for scholarships for Colorado students.
ARTICLE XII - BYLAW ADOPTION
The Club upon approval will officially adopt the Bylaws of the Club by a majority vote of the Board of Directors attending the meeting at which the Bylaws are considered and voted upon.
ARTICLE XIII - BYLAW CHANGES
The Board of Directors may propose changes in the Bylaws that will become effective when approved by a majority vote of those members at the general membership meeting during which the changes are considered and voted upon. The membership of the Club will have the power to make, alter, amend, or repeal the Bylaws, provided that such Bylaws will not be inconsistent with or contradicting to the Bylaws of the University of Illinois Alumni Association.